Sway Case Study - Yoga Well Conference
About Sway:
Sway is an event platform that excels in curating extraordinary and memorable experiences for its clients. Our commitment to creating high-quality events has made us a trusted partner for those seeking creative solutions for their event needs.
Challenge:
Yoga Well, a prominent wellness institution, enlisted the support of Sway to coordinate a two-day conference aimed at providing practical education and fostering meaningful connections among attendees. With a diverse program involving yoga workshops, instructional sessions, and communal dinners, the challenge lay in organizing the event space in a way that allowed for the variety of activities throughout the conference for 50 participants.
Solution:
Sway embraced the challenge by collaborating closely with the organizers and local restaurant partners to curate an engaging and immersive two-day event.
Key Elements of the Solution:
Catering and Dinner Experience:
Sway coordinated with a trusted partner for coffee and tea catering for both days, ensuring participants stayed refreshed and energized throughout the conference. Sway also helped Yoga Well leaders plan a dinner event at a local Mexican restaurant for one of the evenings. This not only provided a delightful dining experience but lightened the stress of dealing with researching, booking, and coordinating for the Yoga Well organizers.
Different Setup and Audio Improvements:
The space was initially arranged as a classroom-style setup for 50 people and later transitioned to a breakout session setup within the same main room. Given the absence of separate rooms for attendees to break out into, Sway helped adjust the floor plan to group participants into different sections of the space for the breakout session. However, there were echoing challenges faced during the breakout sessions. Sway proactively tackled the challenge by installing privacy screens. This measure effectively minimized the sound, creating a dedicated space for focused instruction, even in the absence of separate rooms. Sway remained attentive to feedback and identified areas for improvement. The echoing issue experienced during the initial sessions was taken into account, and subsequent adjustments were made to enhance the overall audio quality.
Outcome:
The collaboration between Sway and Yoga Well resulted in a successful two-day conference that surpassed expectations:
Attendees experienced a seamless blend of educational workshops, a communal dinner, and practical sessions, fostering a sense of community.
The optimized setup and audio improvements provided a conducive environment for learning, addressing initial challenges and enhancing the overall experience.
Sway's commitment to continuous improvement showcased its adaptability and dedication to delivering exceptional event solutions.
Jess Demshar’s Google review: “My organization just recently hosted a 5 day training with SWAY with about 40 people in attendance and we are so happy with the space and how everything went. The Sway team was spectacular to work with, super responsive and accommodating, and the space they helped us choose came with pretty much all the amenities we needed to make our training successful. I highly recommend considering SWAY for a single or multi day event. I look forward to finding opportunities to work with SWAY again soon!”
This case study exemplifies Sway's ability to tailor event coordination to the unique needs of clients, turning challenges into opportunities for success. Through strategic planning, local partnerships, and a keen focus on attendee experience, Sway once again demonstrated its proficiency in crafting memorable and impactful events.
