tools

free tools for venue operators

Built from running event marketing and bookings for venues. Use them to price an event, find where bookings stall, and see what your calendar is worth. No sign-up, and your numbers stay yours.

Free to use. Nothing to install.
what do you need to work out?
Pricing Event profit Calendar value More bookings In-house or not

price your events

Set prices that protect your margin on every event.

f&b minimum calculatorSet a food and beverage minimum that protects your margin without scaring off the booking.Open tool → buyout pricingPrice a full or partial buyout so the night beats the regular service it replaces.Open tool → package builderBuild event packages with pricing your team can quote on the spot.Open tool → service charge complianceSet a service charge that pays your staff right and holds up if anyone asks.Open tool →

know what an event makes you

See what each event clears after food, beverage, and labor.

event profitabilitySee what a single event clears after food, beverage, and labor.Open tool → event p&l calculatorRun a full profit and loss for an event, line by line.Open tool → event vs regular diningSee whether an event night beats what your normal service would make that evening.Open tool → staffing calculatorStaff an event at the right level and know the labor cost before you book it.Open tool →

see what your calendar is worth

Find the event revenue your open dates could be bringing in.

venue revenue opportunitySee the event revenue your open calendar is leaving on the table.Open tool → seasonal demand calendarKnow when event demand peaks through the year, so you book ahead of it.Open tool → compound bookings calculatorEstimate how many future bookings come from the guests at each event.Open tool → marketing roi calculatorSee the return on what you spend advertising your event space.Open tool →

turn more inquiries into bookings

Reply faster and stop losing events you could have booked.

speed-to-lead calculatorSee how many more events you'd book by replying faster.Open tool → event funnel diagnosticFind where inquiries stall on the way to a booked event.Open tool → response templatesReady-to-send replies that answer event inquiries in minutes.Open tool →

should you run this in-house

Compare the cost and time of doing it yourself with bringing us in.

sway vs in-houseCompare what Sway costs against hiring someone to do this in-house.Open tool → roi calculatorSee what working with Sway returns for a venue like yours.Open tool →

the tools show the math. we run it for you.

Every tool here is something we do for venues every day. When you would rather have it handled than work it out yourself, talk to us.

Talk to us See pricing